When the sun is shining, the last thing anyone wants is to be stuck in yet another repetitive boardroom meeting, especially when most people are focused on their daily tasks.
Sometimes, a change of scenery is exactly what the doctor ordered when it comes to generating some enthusiasm for that important team get-together.
What is it about hosting a meeting outside of your usual office space that really enlivens your team and repurposes their thoughts?
Employees can get fed up with the same old thing!
The fact is, that employees spend a great deal of time in meetings with their colleagues, managers and clients.
For those working from home, or subject to a hybrid working routine, going into the office when it comes to wrenching themselves away from the comfort of their own home, can be a chore.
Meetings are a regular occurrence, but they can soon become repetitive if they follow the same old format, in the same old room. 50 Surprising Meeting Statistics for 2024 (flowtrace.co)
The truth is an offsite meeting, even if it’s just down the road, can foster a more positive company culture, and opportunities for team building.
A change of meeting venue away from the office is perceived to be something different and a neutral platform for discussing plans, solving problems and brainstorming ideas.
On the other hand, some might say that hiring an external meeting space is an unnecessary expense. Well, yes, it is another expense to factor into the equation, but if it leads to a better result, i.e. you generate more creative ideas, boost morale etc, it is worth exploring.
Let’s look at the core benefits of hosting offsite meetings in more detail.
1. Offsite Meetings can get the creative juices going!
Hiring a fresh space for your meeting is an opportunity to physically remove you and your team from their daily routine. The fact is, looking at the same 4 walls every week, can prove dull and unexciting.
Why not consider hiring a different space, and throwing in a few team games or challenges, so participants can start to think outside of the box. This could be helpful when addressing how your business goes forward, or where those extra sales opportunities are going to come from.
Being in a physically different place can help to lift employee energy and participation. Putting them in an environment they’re not used to, can really get their creative juices flowing!
Most people agree that renting a new or different meeting space is beneficial as it helps staff to reimagine their place in a business and regain enthusiasm for what they do.
2. Offsite Meetings Can Boost Morale
Most employees find their daily routine a bit repetitive, doing the same thing, day-after-day. That can lead to boredom, a high staff turnover rate, and an impact on productivity.
Using a different space for a meeting can boost morale, as invited employees feel like their employer values their efforts and opinions.
More than anything else, it gives employees an opportunity to get out of the office and experience something different – that provides a big confidence boost.
3. Offsite Meetings shows your team that you value them
Sometimes a change of scenery can seem like a breath of fresh air.
Booking an external meeting room and inviting employees that usually work onsite, is a great idea. It conveys that you care, and value their input.
Modern businesses are all about inclusion!
4. Offsite meetings provide a ‘neutral’ environment
Being offsite lifts the sense of formality and opportunity for distraction.
Since you’re not in the office, the phone will stop ringing (hopefully), colleagues won’t ask questions and there will be fewer demands on your time. All these things take your mindset away from the task at hand and can lead to unproductive decision-making and rushed ideas.
Booking a neutral meeting space, away from the office, will mean there are fewer distractions, leaving employees to tackle tasks with a calmer mentality and mindset.
Meetings are here to stay – we just need to reimagine them!
All those regular business meetings, sales briefings, conferences, conventions, client meetups and management forums aren’t going to go away – they are still a necessary process that businesses need to go through, to make decisions, create ideas and overcome problems/find solutions.
To make business meetings more productive though, you might consider hiring a new, well equipped, eco-friendly meeting space so you can re-energise your team and the whole process.
In a world where so many people are now fed up with their 9-5 routine, or working from home and missing banter with colleagues, an offsite, face-to-face, meeting could be just what you need this year.
We are desksbytheday.com – a modern venue provider for all your hot desking and meeting room hire requirements.
Our spaces are purpose-equipped for business meetings and competitively priced.
Are you ready to book one of our spaces?
To find out more about Desks by the Day or to book a meeting room, office or hot desk click here or contact us.